This document is to support you as you consider support for students registered with Accessibility Services. If you have questions regarding accommodations, you can email the Counsellor identified on the student’s accommodation letter. Please also add email@example.com email in case the identified counselor is not available.
Familiarize yourself with the approved academic accommodations received for students. In the first or second class, an announcement can be made offering students the opportunity to schedule a time to connect for any concerns or questions they may have. The announcement could also be posted on the course website.
Here is an example of an announcement:
Students who have an academic accommodation are welcome to contact me directly to schedule a time to discuss any of your academic accommodations. I will arrange for your academic accommodations received from Accessibility Services for the course and assessments for the course.
Guest Access for Synchronous Class Platforms
How to Invite a Guest for Big Blue Button
How to Invite a Guest for Zoom
How to Invite a Guest for WebEx
How to Invite a Guest for MS Teams
Assigning a Notetaker as Captioner for Synchronous Classes
Provide text equivalents in the form of captions, or automated speech-to-text for spoken language. Considering providing alternatives such as pre-captioned videos, materials in text format such as online sites, etc.
Zoom and MS Teams use AI to autogenerate Closed Captions, you can direct your students on how to turn on Closed Captions in those platforms. As of when this was posted WebEx and Big Blue Button do not use AI to autogenerate closed captions, they have to be provided by a third party closed captioner.
Using Microsoft Translator in a PowerPoint Office 365 Presentation
Google Slide Captions (YouTube)
How to Turn On Closed Captions in a Zoom Meeting
How to Turn On Closed Captions in a MS Teams Meeting
How to Add Closed Captioning to a Video or Recorded Class (YouTube)
How to Add Closed Captioning to a Recorded Class via MS Streams (Note that the closed captions are only viewable if the video remains on Streams)
How to record a synchronous class and make it available for students.
Students may not be able to attend a class for a number of reasons; internet connections, for personal reasons such as illness, etc. Having the capacity to revisit your teaching can be supportive to many students. You may want to remind students of the Recording Lectures and Educational Activities Policy for when they download recordings.
How to Record a Collaborate Session
How to Record a Session in Big Blue Button
How to Download a Big Blue Button Recording
How to Record a Session in Zoom
How to Record a Session in WebEx
How to Make a Recorded Session in WebEx Downloadable
Sharing a file from SharePoint
Sharing a file from OneDrive